From rumpleteasermom at yahoo.com Sun Feb 7 22:30:15 2010 From: rumpleteasermom at yahoo.com (Bridget/Brighid) Date: Sun, 7 Feb 2010 19:30:15 -0800 (PST) Subject: [Announce] Baronial Meeting Minutes 2-07-10 Message-ID: <513780.18025.qm@web82105.mail.mud.yahoo.com> Approval of Minutes Minutes were read and approved by acclimation. Officer's Reports ? Baron Einar ? They went to Cleftlands? Regular Event, it was a nice event, a little crowded.? They had a good time.? They held a Baronial fighter practice in Alderford, the rapier people came out for it too.? ?They are still looking for award recommendations.? They are also in need of donations to put in gift baskets to give King and Queen for Masque.? ?Gabe has registered the group for Pennsic and you can sign up when you register online or by mail.? The camp will be in the same place as last year. ? ? Baroness Maerwynn ? if you send an award recommendation and it doesn?t make it into the Masque court, it is probably because they needed to limit the court time. Shtick is probably going to be pretty heavy at Masque as it was in Cleftlands.? ? Seneschal ? Report went in a day late. ? Exchequer ? Current balance as of Jan 31 is 3612.13, three deposits made in January ? most of the income was Qaina pre-reg.? There was one more deposit made after statement Livestock tax for January was 21.00 There are bills to be paid ? including webhosting, replacement of a misplaced check ? 46.59, ?reimbursement for postage on envelopes for Qaina pre-reg, building rent. Domesday is done, electronic copies went out.? Hard copy needs signed today and mailed tomorrow. ? Pursuivant ? Found out what happened with the stinking badges.? They got lost.? We have the Baronial Arms and Alderleaf badge (but not the Alderleaf name).? Sometime between late 2005 and mid 2006 all of the previous submissions were allegedly returned.? They were never acted upon after that.? There was a deadline which we have missed so we need to resubmit.? There are seven awards; it will be $91 to resubmit.? There was discussion of contacting groups with conflicting devices to get permission to use ours.? Catriona and Alexander were told to hand out awards while we awaited approval, so we will continue with that policy.? Ursula will put out a notice on the list to get info from previous heralds about the documentation.? Motion made by Akira and seconded by Catriona to allow Ursula to spend $91 + 4 for postage and copies, motion carried. ? Knights Marshall - GuyJacques is trying to organize a Brendoken fighting force.? He is getting a practice together for just before the April meeting.? ?We have new fighters in the Barony ? it might be a good idea to have a common resource for people to get and make armor.? Akira is considering an armoring guild kind of thing to get together and work on Armor.? He also would like to collect up stuff for Iron Key. The Baroness is becoming an MIT ? suggested we work on putting together a pool of replacements for when Akira steps down. Alexander will be at RUM working on Siege stuff.? Combat archers ? experimental arrows, if you have questions ask him. ? MOAS ? She went to Thistle and did a class on games.? She is trying to get a speaker?s bureau together of people willing to go to other groups and teach classes and such.? In April we will have an A&S workshop during the fighter practice for those not involedin marshal activities.? We will have various things to work on; scroll folders, favors, tabards.? As there are many new people in the barony, it would be good to mention to them that there will be lots of expertise at this meeting and that would be a good time to come ask questions about garb and such.? ? Webminister ? the change of officer form will be sent in tomorrow.? Introductory report going in tomorrow ? discussing the upcoming website changes.? We will be using Drupal so subsequent webministers will not need any specific software to maintain the site.? Brighid volunteered to be the data entry person for the site.? We had an issue with getting the password for the old site and we do have access to it now and will update important info on that site shortly.? We thank Gwyntarian for hosting the Qaina website.? ?We are currently waiting for Justin to suggest a template. There was a short discussion of new rules regarding crediting artwork used online.? The new guidelines are to list credits for every little bit of graphic fluff on the site. ? Chronicler ? Please submit articles and ideas for articles for the Portcullis.? ? Chatelaine ? we tried to have a meeting, but it was called off on account of weather.? They want to brainstorm and share ideas for recruiting, it will be rescheduled.? She is working with Camp Paradise to get together a week-long demo during the summer.? ?They will be a craft during the day each day and a demo of fighting, dancing etc. in the evenings. ? Acting Signet ? if you want to make blank scrolls talk to Faioleann (if you want the Signet?s post tell Giles.) ? Chamberlaine ? Their Excellencies will be at Masque and NORAD. The court at Masque will be similar to what was done at Cleftlands.? At NORAD ? there will be a Baronial court with Einar only. ?Please get award recommendations in.? There is still a need for retainers and guards for Masque. ? Regalia ? we received back the baronial sewing machine, and we have hand pressed paper gift bags. ?She will be taking photos and labeling things for insurance purposes. ? Canton Seneschal's Reports ? Alderford ? They are looking for volunteers at Masque in several areas.? There will be a masked ball after the feast.? Monstero set-up help needed the Friday before, at 2:00. ? Gwyntarian - We had a scribal class at the last meeting.? We have a couple leads on event sites. ? Thistle ? NORAD coming up.? ?Gabe B can take pre-reg today.? Thistle moving forward, working on a bunch of little things.? Looking for their own new site for practices in Wadsworth.? ? Three Towers ? Had an armored practice and a business meeting last month.? Investigating a site and trying to get a date so they can have an Encampment that is actually an Encampment.? There is a missing Banner last seen at last year?s Entrenchment ? it is the Baronial banner.? ?ORCS is April 10 and they are looking for teachers. ? ? Old Business ??? Brendokenfest 2010 ? still looking for a site.? Giles will talk to Finna about helping find a site.? Brighid will check Nick-a-Jack farms.? Date to aim at is April 24 ??? Qaina ? pre-reg current tally $1219, Celeste is troll and she submits the pre-reg money weekly to Fohl Dubh, so far they have registered 12 members and 43 non-members. ? Masque pre-reg cut-off Feb 13, give to Fohl Dubh at meeting. ? ??? Charter Review ? draft will be online and in the next Portcullis for others to comment upon.? Comments will go to Giles.? Seneschals should hand them out at meeting too. ? ???New Business ??? Bill from New Tide Group for WEB hosting it is $100 for the year.? ?Catriona moved to pay the bill, Maerwynn seconded, motion passed. ???Baroness Catriona bribed us with M&Ms so we would replace a check that went missing. ? ???The seneschal of Eastwatch contacted us about renting Monstero in October.? We need to create a Tent Rental Policy. ??Details to consider include; transportation and set-up rules, will we rent set-up and tear-down services too,? liability,? appropriate fees. The Society exchequer said it is touchy to rent to subordinate shires, but renting to other groups is fine. ??A committee was formed to develop the policy ? Katerina, Akira, Fohl Dubh and Maerwynn will investigate various aspect of the policy and work out details.? ??? Meeting Site ? Rent has gone up at the Mishler Weaving mill to $25/meeting.? Gabe suggested moving the meeting to Living Waters Fellowship in Dalton.?? ?Facilities there include a kitchen, space to practice, separate rooms, etc.? lots of outdoor space.? Practices would need to be scheduled around other things occasionally, but there would always be space for the business meeting. They have not been charging the Blades and rent, Gabe suggests we make a donation of around 10/meeting.? We have outgrown this site ? the new site would be bigger and provide more opportunity for different activities.? We will finish discussing the move at next meeting, and possibly move the April meeting. ? A motion was made by Catriona to issue a check to the Mill for the first quarter only. Akira seconded and the motion passed. ? Catriona moved that we ask Gabe to have the church write up an agreement. ??Maerwynn ?seconded and the motion passed.